Extra Selection Procedures

• The Department sets the limitation of extra selection.
• Students apply for extra selection online.
• Instructors approve online.
• The course is added to the student's course list.

Remind via Email

• The eForm system sends daily email reminders to instructors regarding pending applications.
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Route

Access through Academic Information System --> Curriculum & Grades --> eForm

Batch review

• Select "Batch review."
• Choose a course and click "List" to view applications.
• You can adjust the order by clicking on a column or use "Ctrl+F" to search for a specific student by ID or name.
• Approve first: If you approve more applications than the size limitation, a warning will appear. You can ask the department office to adjust the setting during the Add-and-Drop period. The approved list is immediately added to the attendance list, and students receive an approval email.
• Disapprove second: Select the remaining applications and click "disapprove." Students will receive a disapproval email.

Search for the records

• You can query the review records based on the following 5 conditions: All, Undecided, Approved, Disapproved, Approved but something stop the process

Reviewing Specific Student Approvals:

• You can check the individual status of students who have been approved.
• Querying why a specific student, for whom the teacher has already checked "agree," was not successfully added.

 Learn more about student information

• Click to learn more about the student  (e.g. reasons for extra selection) 

Leave Messages

You can leave a batch message or leave individual messages.

For Cases with Multiple Teachers:

• If there are 2 or more teachers for a subject, any one teacher can enter the review, and once submitted, it is considered complete.
• The eForm system will compile the data and send an email reminder to teachers at "7:00 AM every morning" regarding "pending forms to be processed." Each teacher will receive this reminder. However, it's possible that Teacher A may receive the email, review it online, and then when Teacher B logs in later, they may find that there are no pending forms to be processed.